ForwardMail User's Manual
INDEX
Let's start! - Choose an account to set up
| As the first step, you need to choose an account from the pull-down box on the toolbar. *You can open the setting dialog by clicking the right mouse button on the "Choose Account" dialog box as well.
Server
| To try this software quickly, you need to configure at least this 'Sever' settings. It is not necessary to configure any other tab settings for the first trial.
| Account preferences for: You can name the forwarding account. This name will be used to display and recognize the forwarding account in this program. You can leave it blank if you don't need.
| Remote control status This checkbox will be enabled if the "Remote Control" option in the "General" tab is checked. This shows whether the forwarding process of this account is suspended by remote control function.
| Main switch: This checkbox will be used to enable or disable the forwarding account. If unchecked, this account will be ignored and not used. Don't forward remaining emails at next time (Auto-reset): If checked, the status of all remaining email will be set to 'Already Forwarded' and no remaining email will not be forwarded next time. This option will be automatically disabled after the option works.　This option may be used when restarting the account that had been being disabled for a while. Mark all emails unread If the button is pressed, all emails in this account's mailbox will be marked unread and forwarded next time. The forwarding history log information will be removed. In addition, the Don't forward remaining emails at next time option above will be disabled.
| Timer: You can specify the interval time in minute. ForwardMail will check the incoming mails every specified time.
| Forward To: Enter the destination email address where you want to forward to. You can specify multiple addresses by inserting a space letter. The number of addresses is limited up to 100 and the number of characters up to 4095. Just the address part can be entered into this box. You cannot enter the additional address information such as "Your name"<your name@yourcompany.com>. If using the "Apportion incoming emails to each destination address" option, the incoming emails will be apportioned to forward to each destination. For example, when three destination, A, B and C are specified, the 1st email will be forwarded to A, the 2nd one to B, the 3rd one to C and the 4th one to A. < To forward to a mobile phone > If you want to forward email messages to a mobile phone, it is necessary that your mobile phone has the internet email access capability. You cannot enter your mobile phone number into this box. < Input Information Display > The information at upper right of the input box shows the current number of items and characters like following. * Items: [Current number of items] / [Maximum number], Length [Current number of characters] / [Maximum number]
| Mailbox Information: You need to specify the mailbox information. The configuration should be the same as the mail client such as Outlook Express you usually use. *Mailbox settings example
Address | your name@xxxxxx.ne.jp | Your email address
User ID | you rID | User ID for the mailbox
Password | ******** | Password for the mailbox
POP Server | pop.yourISP.com | POP server name of your internet service provider(ISP)
SMTP server | smtp.yourISP.com | SMTP server name of your internet service provider(ISP)
<SSL> To use POP over SSL or SMTP over SSL, check "Use SSL". In this case, be sure that you must change the port number for SSL as your internet service provider(ISP) specifies. <APOP> To use APOP (Authenticated POP), check "Use APOP". <Secured SMTP> If your SMTP server requires the authentication, check "Secured SMTP" and specify your ID and PASSWORD by pressing "..." button. You are not allowed to leave the box empty. <To use a separate ISP's SMTP server from the current ISP's POP server> By pressing "Use separate SMTP" button, you can use a SMTP server of a separate ISP to send emails. You must enter the sender's mail address which is used for the "MAIL FROM:" command of SMTP session. And if the SMTP server requires POP authentication before the SMTP connection, you have to check the option "Use 'POP before SMTP' authentication" and enter your ID and password to access to the POP server. <In case that the authentication error often occurs> The option "Delay POP/SMTP connection" can be used for the POP/SMTP server which restricts the continuous connection within a certain time. For example, Yahoo POP service restricts the continuous connection within several seconds to avoid the overload of POP server. "10 sec" is recommended for Yahoo POP service.
| Delete incoming mails just after forwarding: Using this option, incoming mails will be deleted just after the emails are forwarded. You can choose a deleting option: * After forwarding, delete incoming mails forwarded successfully except filtered ones. Just after forwarding incoming emails, the emails which have been forwarded successfully will be removed from the pop server. The filtered emails will not removed. * After forwarding, delete all of incoming mails. Just after forwarding incoming emails, all emails in the mailbox will be removed. * Don't forward any emails, and delete unfiltered emails by filter settings. (Use as Spam Eraser.) Using this option, ForwardMail can be used as a 'spam email removing tool'. The 'UNFILTERED' emails by the filter settings will be removed from the pop server. And the forwarding function will be disabled and no email will be forwarded.
| For example, if you want to remove the spam emails sent from 'xxxx@spam.com' address, you can remove only this emails by choosing ' Mode b): If ANY filtering condition matches, DO forward it. ' in the filter (1) tab, and entering 'xxxx@spam.com' into the 'From:' filter box.
| [NOTE] To use your email client software like 'Outlook Express' together If you would use your email client software with ForwardMail at the same time, you need to change the settings so that your email client software leaves email messages on the mailbox for a certain period of time. This is because if your email client software would retrieve and remove email messages before ForwardMail checks them, ForwardMail cannot receive and forward the incoming emails.

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